What to shred?

Last week we gave you reasons why you should shred, now here's a list of what you should shred. And don't forget to get the shred event on your calendar, it's next week! 

What to shred?

• Anything that has a signature, account number, social security number, or medical or legal information.
• Address labels from junk mail and magazines
• ATM receipts, Bank statements
• Birth certificate copies
• Canceled and voided checks
• Credit and charge card bills, carbon copies, summaries and receipts
• Credit reports and histories
• Documents containing maiden name
• (used by credit card companies for security reasons)
• Documents containing name, address, phone or e-mail address
• Documents relating to investments
• Documents containing passwords or PIN numbers
• Driver's licenses or items with a driver's license number
• Employment records
• Employee pay stubs
• Expired passports and visas
• Unlaminated identification cards
• (college IDs, state IDs, employee ID badges, military IDs)
• Legal documents
• Investment, stock and property transactions
• Items with a signature
• (leases, contracts, letters)
• Luggage tags
• Medical and dental records
• Papers with a Social Security number
• Pre-approved credit card applications
• Receipts with checking account numbers
• Report cards
• Resumés or curriculum vitae
• Tax forms
• Transcripts
• Travel itineraries
• Used airline tickets
• Utility bills (telephone, gas, electric, water, cable TV, Internet)

Did you miss our Cloud Security Training this past week?

You can find the slides on the Documentation Page of our Tech Training site under Security Awareness > Cloud Security Training.

 Or click here to view the PDF directly.

Email scam alert

If you receive this email, it is a scam! 

Here are some tips to remember when looking through your emails:

1. From line should be coming from Tech Services
2. The end of the email should be @ccis.edu
3. Signature line should say Technology Services or Solutions Center
4. Hover over the link the email wants you to follow and see what the link actually leads to

If you aren't sure if an email is a scam or not, you can always contact the Solutions Center

Tech Trivia Thursday

#TechTriviaThursday is in honor of our shred event coming up on the 28th!

Did you know...
Document shredding is the only legally recognized form of document destruction.


















Make sure and get our shred event on your calendar!

Shred Event
Thursday April 28
1:00-3:00pm
Main Circle Drive

Why shred documents?

Did you know we will be holding a Shred Event coming up this month at the home campus? We're bringing in the big shred truck! Make sure to bring us your documents Thursday April 28, between 1-3pm in the main circle drive! Wondering why you should shred your documents? Keep reading!

Why shred documents?

1. Security reasons. Every business and household has confidential information they don't want shared. This information can be fished out of the trash and used against you. This is an easy-to-implement security plan to ensure there are no mistakes made. Keep a bin in your office at work and home to easily solve the issue.
2. It's the law. The government is involved with information misuse and protecting individuals from any misuse. This puts the responsibility in the hands of the individual or business to protect the documents they are charged with. Businesses are also responsible for keeping client confidentiality kept protected, under laws such as HIPAA for medical records. 
3. Prevent identity theft. Identity theft is a fast growing crime in the United States. All it takes is one or two pieces of personal information from your trash for a thief to steal your identity.
4. Save the Earth. Shredding companies will recycle the shredded papers. Recycling itself is not a safe practice for confidential documents, however the shredded document can be recycled. 
5. On top of these reasons listed, keep in mind: paper shredding is the only legally recognized form of document destruction. 

Start getting your documents together and check back next Wednesday for a full list of what to shred!

Cloud Security Training

How much do you know about security within “the cloud”?

Come to our cloud security training this Wednesday to become familiar with the cloud and the security precautions to take when storing data.

Wednesday April 13

10:00a – 11:00a  BUH 104

2:00p – 3:00p  Online

Register: training.ccis.edu

World Backup Day: March 31st

Happy World Backup Day!

Protect yourself against data loss by making electronic copies of important files, commonly referred to as a backup.

Our computers contain vast amounts of data, from family photos and music collections to financial records and personal contacts. In fact, a recent National Cyber Security Alliance/Symantec study found that more than 68% of Americans store 25% or more of their photos digitally. For most people, the loss of that information could be devastating.

Data can be lost in several ways: computer malfunctions, theft, viruses, spyware, accidental deletion, and natural disasters.

Data backup is a simple, three step process:

• Make copies of your data
• Select the hardware or method to store your data
• Safely store the backup device that holds your copied files

Make Copies of Your Data

Many computers come with a backup software program installed, so check to see if you have one. Most backup software programs will allow you to make copies of every file and program on your computer, or just the files you’ve changed since your last backup.

Select Hardware to Store Your Data
When you conduct a backup, the files will have to be stored on a physical device - such as CDs, DVDs, or USB flash drives, an external hard drive, or on the web using cloud-based online storage.

• CDs, DVDs and flash drives: These are best for storing a small amount of pictures, music, and videos.
• External hard drive: If your computer serves as the family photo album and music library, it’s best to get an external hard drive that plugs into your computer (preferably via a USB port).  This way, you can assure more adequate storage space for all your files. Copying information will also be faster with these devices.
• Online backup services: If you don’t want to hassle with new hardware, there are many online backup services available, usually for a monthly fee. Some security software includes this service with your subscription, so be sure to check that you don’t already have this service available. You simply backup your files to a secure server over the Internet. These services have the added advantage of safely storing your files in a remote location and the files can be accessed anywhere you have a connection to the Internet. This can be valuable for people who travel a lot and may need to recover files or if you live in area prone to natural disasters that might require an evacuation.

Safely Store the Backup Device that Holds Your Data

After setting up the software and copying your files on a regular basis, make sure you keep your backup device somewhere safe.  Some ideas include a trusted neighbor’s house, your workplace, a safe, or a secure place at home that would likely survive a natural disaster. Keep your backup device close enough so that you can retrieve it easily when you do your regular backup.

Other software programs are available for purchase if your system does not have a backup program or if you’re seeking other features. Ideally, you should backup your files at least once a week.

For more information on how to back up your data, check out the official World Backup Day site here.



Source STOP. THINK. CONNECT.

Malicious email - please delete!

You may have recently received an email from a CCIS staff member with a subject URGENT.  This email is spam and should be DELETED immediately.  

If you clicked on the link and/or provided any personal information through this email or website (upon clicking the link), please let us know immediately. Many malicious emails are sent daily. Below are some best practices to avoid falling prey to malicious attacks:

If you didn't expect a message, link, or attachment from someone, ask yourself why you should trust that it really came from the apparent sender, and that it's safe. When in doubt, it's a good idea to call and verify that they sent you the message.

If you question the authenticity of a hyperlink, hover over it and see if the hyperlink matches the URL displayed or the sender.

Technology Services will never ask you for your password in an email or during a phone call. You should never share your password with anyone including a Technology Services representative.

Never respond to an email asking for account information, credit card numbers, PINs, or other personally identifying information. 

Immediately report any suspicious email to the Technology Solutions Center at help.ccis.edu or at 573-875-HELP (4357) or 800-231-2391 ext 4357.

Our goal is to protect users from unsolicited messages and social engineering attempts to gain sensitive information like user names or passwords. Occasionally, despite all precautions, unsolicited email can make it through the best security systems. Please keep in mind the above guidelines when viewing email to help keep our information systems secure. 

Tech Tip Tuesday: Backing Up Your Computer

This week's tech tip is dedicated to World Backup Day this Thursday March 31!

Click this link or  the photo below for a PDF on how to backup your brand of computer and keep your data safe.

For more information visit http://www.worldbackupday.com/en/

Identity thief creates profile to scam Facebook users

POSTED: 06:30 PM CDT Mar 24, 2016

COLUMBIA, Mo - An identity thief has targeted a Facebook user in Columbia. Columbia police said the unknown person made a duplicate account with the victims information. Authorities investigated the incident last Friday.

"Facebook actually makes it pretty easy to create a fake profile for somebody. I could take your picture off of Facebook and create a profile for you in a bout a minute," said Sean Spence," Better Business Bureau regional director.

The victim told police that someone used her photo and profile information to contact people on her "friends" list to solicit money from them.

"Guard your personal and financial information as closely as you would your valuables because you Social Security number, your date of birth, your bank account numbers -- those are hot commodities for criminals," said Det. Tom O'Sullivan with Boone County Sheriff's Department.

Experts warn if a friend ever sends a Facebook message, a text or an email asking for personal information or money to not respond and follow it up with a phone call.

"Most of the time, when these kinds of scams happen, it's going to seem a little bit weird. This is most likely going to be a friend who never asks you for money before.  It's going to be somebody that you're surprised is asking you for money," said Spence.

Experts said the most important precaution for Facebook users is to filter who can access their pages.  Facebook has several privacy and security settings that can limit who can access a user's page.

Original article here.

Dan Messineo, Reporter

Copyright © 2016 KMIZ - The Networks of Mid-Missouri

How to Password Protect Notes in iOS 9.3

Update your iPhone or iPad to the new iOS 9.3 and keep your notes safe with this new security feature!

Although more prominent features like Night Shift and a few new Quick Actions are getting the spotlight with the launch of iOS 9.3, one new lesser-known update is definitely worth checking out. In iOS 9.3, Apple has improved the functionality of its first-party Notes app with the ability to add password or Touch ID security for individual notes.

The feature allows users to prevent access to sensitive information on a case-by-case basis (some notes, like a shopping list, might not be as high risk), just in case someone gets past the lock screen security of the iPhone itself. With some people even using Notes to store passwords for various sites and services, Apple's security-enhanced update is well worth checking out.

Creating a Password in Notes on iOS

The steps needed to set up a password or Touch ID for your Notes are straight-forward and should only take a few moments to complete.

1. Navigate to the Settings app on your iPhone or iPad.
2. Scroll down to "Notes" and tap on it.
3. Midway down the screen will be a "Password" option. Tap on it.
4. If this is your first time setting it up, a menu will immediately appear asking to set up the new password.
5. Fill out the fields requiring the Notes password (remember that something other than your iPhone passcode will be preferable), and then verify the password in the next field.
6. Provide a hint to the password you entered to ensure that if you ever forget it you can be guided back through guessing.
7. In the same menu, toggle on "Use Touch ID."
8. Tap "Done" in the top right corner to confirm your selections.

To test out the new password and Touch ID features of Notes, head over to the Notes app on your iPhone or iPad. There are just a few more steps to go through to fully protect a note of your choice from prying eyes.

1. Once inside Notes, if you've already got a particular note in mind to protect, skip to the next step. Otherwise, tap on the bottom right of the app to create a new Note, and enter any private information you wish to hide.
2. Inside the note, tap on the top right of the screen to bring up the share menu. Tap the "Lock Note" option in the bottom row.
3. If you haven't entered the Notes password recently, the app will ask for the password or Touch ID fingerprint you created in the Settings menu. Comply by providing either measure of security. If no password or fingerprint is required, the lock will be added automatically.
4. This adds a lock to the note, but doesn't actually lock it yet. To do that, click on the new unlocked button on the top right of the screen.
5. The note should now be hidden with a simple "This note is locked" message.
6. To view the locked note again, simply tap "View Note" and place your finger on the Home Button to use Touch ID, or enter your password.

Original article from Mac Rumors here.